Unlocking Notarial Services: Fees, Special Services & More

Notarial services play a crucial role in the economy and in business, often without us even realizing it. From signing important documents to verifying identities, a Notary Public is essential in ensuring that our legal transactions are valid and secure. In this blog post, we will explore the various aspects of notarial services, including fees, special services, and more.

Understanding notarial services can help you navigate your legal needs more effectively. Whether you are a company director, CEO, auditor, company secretary, business owner, a student, or someone who frequently deals with legal documents, knowing what to expect from notarial services can help you achieve your documentation goals.

What Are Notarial Services?

Notarial services are provided by a notary public, a person authorized by the Attorney General of Malaysia, to perform certain legal formalities. These services include:

• Witnessing signatures: Notaries verify the identity of the signers and ensure that they are signing willingly.

• Administering oaths: Notaries can administer oaths for affidavits and other legal documents.

  
  

• Certifying copies: Notaries can certify that a copy of a document is a true and accurate representation of the original.

  
  

These services are vital in various situations, such as real estate transactions, legal proceedings, and international business dealings.

Understanding Notary Fees

Notary fees can vary widely depending on several factors, including location, type of service, and the complexity of the documents involved. Here are some common fee structures:

• Prescribed fees: For standard services, fees are prescribed by law under the Notaries Public (Fees) (No. 1) Rules 1981 (published as PU(A) 198/81), and are fixed. CLICK HERE to see the prescribed fees.

  
  

• Hourly rates: For more complex attendances and services, such as document preparation, notaries may charge documentation or attendance fees at a fixed agreed fee or based on an hourly rate. This can range from RM650 to $950 per hour, depending on the location of service, the complexity of the matter, and whether comprehensive research and advice is required.

  
  

• Travel fees: If the Notary Public needs to travel to meet you, a travel fee may be charged. This fee will vary based on distance and time.

  
  

In most cases, the Notary Public will be able to propose fees upfront to avoid any surprises. A reduced or discounted fee may be quoted for multiple documents or services.

Special Services Offered by Notary Public

In addition to standard notarial services, the Notary Public offers special services that can be beneficial in specific situations and circumstances. Here are a few examples:

• Mobile Notary Services: The Notary Public may agree to travel to your location, making it convenient for you to get documents notarized without leaving your home or office. This service is especially useful for busy professionals or those with mobility issues.

  
  

• International Notarization and Legalization: If you need documents notarized for use in another country, the Notary Public can provide international notarization services. This may involve additional steps, such as attendance to the Ministry of Foreign Affairs or foreign Consulars and Embassies.

  
  

When seeking notarial services, the Notary Public will help you consider what special services you may need.

We have the Right Notary Public for you

We ensure that your documents are handled correctly and with utmost privacy.

• Credentials: The Notary Public is licensed and in good standing with the Attorney General's office. A copy of a valid certificate of appointment is available at our office location for verification.

  
  

• Reviews and Testimonials: The Notary Public has excellent reviews or testimonials from previous clients, and takes pride to preserve professionalism and reliability.

  
  

• Experience: If you have specific needs, such complex drafting or international legalization and notarization, ask the Notary Public about his experience in those areas.

  
  

• Availability: The Notary Public is flexible with meeting times and location to accommodate your schedule. Attendance in evenings, and on weekends and public holidays must be by prior arrangement only.

  
  

The Notary Public is tasked to ensure a smooth and efficient notarization process.

Common Documents That Require Notarization

Certain documents often require notarization to be considered valid. Here are some common examples:

• Corporate Documents: Notarizing these documents can help prevent disputes and ensure that your documents can be used outside of the country without any obstacles.

  
  

• Power of Attorney: A Power of Attorney allows someone to act on your behalf in legal matters. Notarization adds an extra layer of security and enables the Power of Attorney to be used and enforceable internationally.

  
  

• Real Estate and Property related documents: Deeds, mortgages, and lease agreements destined for use outside of Malaysia requires notarization or legalization to be legally binding.

  
  

• Affidavits and Declarations: These sworn statements are often used in legal proceedings and must be notarized to be accepted by any Court outside of Malaysia.

  
  

If you are unsure whether a document needs notarization, we can provide a no-obligation brief consultation or review of documents.

The Importance of Notarization

Notarization serves several important purposes:

• Prevents fraud: By verifying the identity of signers, notaries help prevent fraudulent activities.

  
  

• Ensures compliance: Many legal documents require notarization to comply with international laws or laws in the country of destination or use of those documents.

  
  

• Provides evidence: Notarized documents can serve as evidence in court, making them credible.

  
  

Understanding the importance of notarization can help you appreciate the role of notaries in our legal system.

Frequently Asked Questions About Notarial Services

Here are some common questions people have about notarial services:

1. Do I need to make an appointment with a notary?

Our Notary Public accepts walk-ins, but it is often best to make an appointment to ensure availability.

2. What identification do I need to bring?

You must bring a government-issued photo ID, such as a recognized national identity cared issued by your country of origin, a driver's license or passport, to verify your identity.

3. Can a notary refuse to notarize a document?

Yes, a notary can refuse to notarize a document if they believe the signer is not acting willingly or if the document is incomplete.

4. How long does the notarization process take?

The notarization process is usually quick, often taking just a few minutes. However, it may take longer if there are multiple documents or if additional verification is needed.

5. Can I get documents notarized online?

For some matters, online attendance can be used to aid the process of notarization, and especially so when online attendances are preferred due to circumstances of the client or when a client has mobility issues or has contracted an infectious or transmissible disease.

Tips for a Smooth Notarization Experience

To ensure a smooth notarization experience, consider the following tips:

• Prepare your documents: Make sure all documents are complete and ready for notarization.

  
  

• Bring the right ID: Have your government-issued photo ID ready to present to the notary.

  
  

• Be on time: Arriving on time for your appointment can help keep the process efficient.

  
  

• Ask questions: If you are unsure about anything, do not hesitate to ask the notary for clarification.

  
  

By following these tips, you can make the notarization process as seamless as possible.

The Future of Notarial Services

As technology continues to evolve, so do notarial services. Online notarization is becoming more popular in certain jurisdictions, allowing people to get documents notarized from the comfort of their homes. This trend is likely to grow, making notarial services even more accessible.

However, traditional notarial services will still play a vital role especially in Malaysia, and especially so for documents that require in-person verification. Understanding both options can help you choose the best service for your needs.

Final Thoughts

Notarial services are an essential part of our legal system, providing security and validity to important documents. By understanding the fees, special services, and processes involved, you can navigate your notarial needs with confidence.

Whether you need a simple signature witnessed or a complex loan signing, knowing what to expect can save you time and money. So, the next time you find yourself in need of notarial services, you will be well-prepared to unlock the benefits a Notary Public offers.

Notary Public at work